Privacy Notice

Research Submission Disclaimer

By submitting content to this website, you agree to the following terms:

Ownership and Rights: You confirm that you own the content you are submitting or have obtained all necessary rights (including intellectual property rights), licences and permissions to submit, and you will ensure that any other party’s intellectual property rights are cited appropriately. By submitting, you grant EPIC Futures NI permission to use, display and distribute your content as deemed appropriate for our website and related services.
Accuracy and Legality: You are solely responsible for the accuracy, legality, and originality of your submission. You affirm that your submission does not infringe upon the intellectual property rights of any third party, is original, does not plagiarise any content from any other source, and is not defamatory, obscene, or in violation of any applicable laws or regulations.
Content Review: EPIC Futures NI reserves the right to review, modify, or remove any submission at its discretion, without prior notice.
No Guarantee of Sharing on Website: Submission of content does not guarantee that it will be published or displayed on the website. EPIC Futures NI reserves the right to select content for sharing based on its discretion.
Privacy and Confidentiality: By submitting content, you agree that any personal information shared with EPIC Futures NI may be used in accordance with our Privacy Notice. You confirm that the content you submit and the publication of same does not and will not breach any confidentiality obligations to which you are subject.
Indemnification: You agree to indemnify and hold harmless Ulster University (EPIC Futures NI) from any and all claims, liabilities, damages, losses, fines, expenses, costs, or legal liabilities arising from or incurred by reason of your content submission.

Privacy Notice – EPIC Futures NI, Local Policy Innovation Partnership, Ulster University Business School

This Privacy Notice explains how Ulster University (University) collects, uses and processes participants’ personal data as a data controller and explains individuals’ rights in relation to the personal data that the University processes as part of its Local Policy Innovation Partnership, EPIC Futures NI.

The University actively seeks to preserve the privacy rights of those individuals that share information with the University. The personal data which you provide to the University will be processed in accordance with UK data protection legislation, specifically UK GDPR and the Data Protection Act 2018.

What is the purpose and legal basis of the processing?

EPIC Futures NI is a Local Policy Innovation Partnership (LPIP) led by Ulster University and funded by the Economic and Social Research Council (ESRC), Arts and Humanities Research Council (AHRC), Innovate UK and UK Research and Innovation (UKRI). EPIC Futures is dedicated to creating a prosperous and sustainable future for Northern Ireland. With a 'place-based' focus, the partnership brings together academia, policymakers, business, community and voluntary sectors to tackle challenges unique to place. Together, we aim to create evidence-based solutions to fair and inclusive employment across Northern Ireland.

The following lawful bases apply to this processing:

UK GDPR Article 6.1(a) – Consent has been given to the processing of personal data for specific purposes.
UK GDPR Article 6.1(b) – Processing is necessary for a contract or steps requested by the individual prior to entering into a contract.
UK GDPR Article 6.1(c) – Processing is necessary for compliance with the law (not including contractual obligations).
UK GDPR Article 6.1(e) – Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.

For processing special category data, our legal bases are:

UK GDPR Article 9(a) – Explicit Consent
UK GDPR Article 9(g) – Reasons of substantial public interest (with a basis in law).
UK GDPR Article 9(j) – Archiving, research and statistics (with a basis in law).
Data Protection Act 2018, Part 1, Schedule 1 (4) – Research purposes.
Data Protection Act 2018, Part 2, Schedule 1 (6) – Statutory and government purposes.
Data Protection Act 2018, Part 1, Schedule 1 (8) – Equality of Opportunity or treatment.

How the University collects your personal data

EPIC Futures NI, Local Policy Innovation Partnership, led by Ulster University, shall collect personal data from you directly for the following purposes:

Service provision: To provide and manage the services, events, and resources offered by EPIC Futures NI.
Communication: To send updates, newsletters, and event information through various channels, including print, email, phone, and social media.
Research and analysis: To improve services, understand user needs, and conduct research in collaboration with partners.
Legal compliance: To comply with legal obligations and respond to lawful requests by public authorities.

Change of Purpose

The University will only use your personal data for the purpose for which it was collected unless the University reasonably considers that another use is compatible with the original purpose. If required, the University will notify you and explain the legal basis for this use.

How long does the University hold your personal data?

Personal data collected as part of EPIC Futures NI will be retained for six years. The University's Retention and Disposal Schedule provides further details and can be found at: Records Retention and Disposal Schedule.

Categories of personal data processed by the University

Personal Data:

Contact information: Name, email address, phone number, and postal address.
Professional information: Job title, employer, and professional interests.
Interaction data: Records of communications, event participation, and service usage.
Technical data: IP addresses, browser type, and operating system.
Marketing preferences: Communication preferences.

Special Category Data: Includes health, racial or ethnic origin, and philosophical beliefs.

Cookies and Tracking Technologies

Our website uses cookies and tracking technologies to enhance user experience, analyse site traffic, and understand user behaviour. You can manage cookies through browser settings.

Who does the University share your data with?

The University shares personal data with third parties as necessary and ensures minimal data sharing. Examples include:

Partners and collaborators for research purposes.
Service providers for operations like IT and marketing.
Legal authorities to comply with the law.
Funding bodies for reporting purposes.

Your rights as a Data Subject

You have the right to access, correct, and request erasure of your data. For further details, contact the Data Protection Officer:

Eoin Coyle
Data Protection & Information Compliance Manager
c/o Ulster University, Room J306, Coleraine, BT52 1SA
Phone: 02871 675525
Email: gdpr@ulster.ac.uk

If unsatisfied with how your data is processed, you may contact the ICO: www.ico.org.uk.